Time and attendance system for security companies

Each site has a circular or polygon geofence, and a clock-in from outside it is refused. When that happens the guard sees the nearest site, the distance, the boundary and how accurate the position is. Where GPS is unreliable, such as basements, an NFC tag at the post proves presence by touch. The timesheet map view shows where each guard was when they clocked in and out, against the site boundary.

Each site can be assigned its own NFC tag. Tags are assigned, reassigned and checked from a dedicated management page, without app changes or on-site IT support, so they can be moved when site layouts change.

Yes. The Sentry guard app for Android saves clock-ins and breaks on the handset when there is no signal and sends them once a connection returns, keeping the time each one actually happened. The home screen shows how many items are still waiting to send.

No. Sentry records position when a guard clocks in or out and when they record something, such as an occurrence entry. It does not follow them through the shift, and the timesheet map shows only those recorded points.

Yes. The live site cover view shows who is on site across every site, for day and night shifts. Understaffing is flagged as soon as a shift starts without a clock-in, alongside overtime alerts and trends over time.

The missing clock-in shows as understaffing once the shift starts. A manager can allocate a guard from the standby pool to that site straight away. Rosters are sent to guards by email and WhatsApp, so a guard always has their upcoming shifts on hand.

No. Sentry imports rosters directly from EasyRoster and from Matrix. It reads guard name, grade and the day, night, off and leave codes for each site, and shows you the parsed roster to check before anything is written. Sites and users can be brought across by CSV at the same time.

Standby guards sit in a pool with their own day and night start and end times. When a shift goes unfilled, a manager allocates someone from the pool to that site, and the guard returns to the pool when the cover ends.

The guard taps Break, identifies themselves and chooses from the breaks their site allows. The screen shows when they are due back, using the system’s time. If a guard forgets to end a break, it closes when they clock out, only the break they were entitled to is deducted, and it is marked as one they forgot to close.

The outgoing guard records a handover with photographs, and it attaches to the site’s record. The incoming shift and the control room read the same account, so nothing depends on a verbal handover at the gate.

Sentry covers eight leave types, including annual, sick, maternity, paternity and study leave. Guards request leave through the guard portal, and managers approve or decline it. Balances are tracked with carry-over, and balance reports can be emailed on a schedule.

Each guard has a pay rate, so approved hours are costed automatically. Invoices are generated from the timesheets with line items, VAT and your own templates, with payment tracking and consolidated statements for clients with several sites. Timesheets, employee hours and leave balances export to CSV, and reports can be emailed on a schedule.

Yes. Each client can have a PIN-protected portal page showing attendance rates and geofence compliance for their sites. Links can be created for many clients at once.